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Small companies typically have razor-thin revenue margins. They’ll’t afford to lose cash to inaccurate timekeeping and inefficient processes or they’ll by no means be capable of broaden.
That’s in all probability why you’re contemplating a time clock to report hours, generate timesheets for payroll, and clock in your crew seamlessly.
However to guard your backside line, you want software program that does all the things you want and fits your finances. In any other case, chances are you’ll as nicely spare your self the trouble and stick with punch clocks.
We’ve in contrast a number of the greatest time clocks for small companies to place you on the quick monitor to discovering the precise one. Plus, we’ve included a guidelines for important options, a step-by-step information on find out how to purchase the software program, and a listing of widespread errors to keep away from.
Key options to search for in time clock software program
Earlier than you examine time clocks, it’s necessary to have a listing of must-have options. That method you realize what you have to be searching for and also you gained’t get sidetracked by pointless add-ons that drive the associated fee up.
- Time monitoring and attendance: Save time and cut back the danger of errors by mechanically recording hours and changing them into time sheets.
- GPS clock-in verification: Ditch punch clocks and let staff clock out and in effortlessly with a cell app. Verify their location and arrival time with out inconveniencing them otherwise you.
- A cell app: Give staff free entry to a time clock app to clock in and obtain alerts about their shifts.
- Payroll integrations: Don’t waste time inputting timesheet knowledge right into a separate accounting program. Combine software program to mechanically convert your crew’s hours into wages shortly and precisely.
- Reminders and alerts: Keep away from further prices by setting notifications when workers are approaching extra time or you may have a possible compliance problem.
- Reporting and analytics: Get an outline of your labor prices and workers hours so you realize whether or not you’re sticking to your finances.
Prime 10 time clocks for small companies in 2023
| Title | Pricing (month-to-month) | Help | Payroll | Notable options |
 |
Plans vary from free to $99.95 per location
Homebase payroll prices $39/month base payment + $6/month per lively worker |
✓ — telephone, chat, and e mail | ✓ — and selection of 11 integrations | Chat instruments
Compliance alerts Sturdy free plan Notifications and reminders Labor price controls |
 |
Plans vary from free to $4 per person | ✓ — chat and e mail | ✗ — however integrates with Gusto and ADP | Monitoring instruments in native time
Labor price controls |
 |
Plans vary from free to $357 | ✓ — telephone and e mail | ✗ — however integrates with Gusto and Quickbooks | GPS location tracker
Process monitoring |
 |
Plans vary from $2.50 per person to $8 per person | ✓ — chat and e mail | ✗ — however selection of 8 integrations | Built-in communication instruments
Notifications and reminders |
 |
Plans vary from $3.50 to $4.90 per person | ✓ — telephone, chat, and e mail | ✗ — however selection of 25 integrations | Process administration
Versatile weekly plan |
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Pricing not available | ✓ — telephone, chat, and e mail | ✓ — however no integrations | Compliance alerts
Labor price controls Notifications and reminders |
 |
Plans vary from $20 plus $8 per worker to $40 plus $10 per worker | ✓ — telephone, chat, and e mail | ✓ — through integration with Quickbooks Payroll or a selection of | GPS location tracker
Process administration Mileage monitoring |
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Plans vary from $7 to $20 per person | ✓ — telephone, chat, and e mail | ✓ — and integrations with ADP and Payroll | Display screen recording
Distraction alerts |
 |
Plans vary from free to $15.98 per person | ✓ — telephone, chat, and e mail | ✗ — however integrations potential through Zapier | Billable and nonbillable hours
Process administration |
 |
Plans vary from $16 plus $7 per person to $30 plus $9 per person | ✓ — telephone, chat, and e mail | ✗ — however a selection of seven integrations | Customized clock out questions
Notifications and reminders |
1. Homebase
Supply: https://joinhomebase.com/
Caption: Homebase has a flexible vary of instruments to make time monitoring simple, fast, and extra correct than ever
Prime options
In contrast to a lot of its opponents, Homebase has a particularly strong free plan. It consists of important scheduling, time monitoring, and communication instruments. Which means you may create a schedule, ship it to your workers, and monitor their hours with out paying a cent.
The communication device additionally integrates with the scheduling and time monitoring software program. So, you may ship reminders about shifts, contact your crew shortly about no-shows, and prepare covers straight from the platform.
However the primary draw of Homebase’s time clock is the array of options that enable you to handle your workers. The GPS time clock verifies every worker’s location so there’s no danger of buddy punching. You can even set labor price controls to stop early clock-in and mechanically clock workers out. Then you may keep away from pricey compliance points with extra time and missed break alerts for the entire crew.
Professionals and cons
One professional that differentiates Homebase from the competitors is its payroll administration choices. Homebase is among the few time monitoring apps with built-in accounting instruments so you may transfer seamlessly from producing timesheets to paying your workers. However we additionally supply a spread of payroll integrations so you may decide from well-liked instruments like Gusto or ADP as nicely.
One other method Homebase stands out is pricing. Homebase affords important time monitoring instruments on the free account and most upgrades on the starter plans. As we additionally solely cost by location, it’s simpler to maintain your prices low in case your workers ranges fluctuate.
One downside is Homebase doesn’t have a location monitoring system. Though you may confirm the place your staff are once they examine in, you may’t monitor them as they transfer. This implies you may’t monitor touring groups as simply as you may with another time clocks.
Pricing
In addition to its free account, Homebase has three month-to-month paid plans:
- Necessities for $24.95 for GPS verification and efficiency administration.
- Plus for $59.95 so as to add go away administration.
- All-in-one for $99.95 which incorporates HR instruments like assist creating day without work insurance policies. You have got the choice of a 14-day free trial for this plan.
Homebase payroll is on a separate account that’s $39 per thirty days plus $6 per worker.
2. Sling
Supply: https://getsling.com/employee-time-clock/
Caption: Sling is a user-friendly time monitoring system that permits you to monitor companies in numerous timezones
Prime options
Monitoring hours throughout places in numerous time zones might be difficult as a result of there’s a better likelihood of getting confused. If this occurs, you would possibly report the incorrect hours and pay your workers incorrectly. Sling sidesteps this problem by letting you monitor every website in its native time which makes it an excellent possibility for worldwide companies.
Professionals and cons
The primary benefit of Sling is its ease of use. Clients have praised the software program for its intuitiveness and ease.
Nevertheless, Sling is much less versatile than another apps on this checklist because it solely has scheduling and time monitoring options. If you happen to later want payroll, hiring, or HR instruments, you’ll should obtain extra apps and juggle the totally different software program.
Pricing
Though Sling has a free plan, this solely consists of scheduling and communication options — not time monitoring. Additionally they have a 14-day free trial.
Sling has two paid plans:
- Premium at $2 per person per thirty days which incorporates time monitoring, clock-in controls, and geofencing.
- Enterprise at $4 per person per thirty days so as to add on go away administration and reporting options.
3. Connecteam
Supply: https://connecteam.com/employee-time-clock-app/
Caption: Connecteam features a GPS tracker device that will help you precisely report touring staff
Prime options
When you may have touring staff like supply crews or shifting groups, it may be exhausting to stop time theft. Staff may very well be taking unnecessarily lengthy routes or making too many pit stops with out you realizing. Connecteam’s GPS location tracker eliminates this problem by verifying the situation of distant staff on the go.
Professionals and cons
Like Homebase, Connecteam has a strong free plan for as much as ten customers. This makes it an excellent possibility for very small groups with modest wants.
However when you exceed ten staff, Connecteam requires customers to make numerous upgrades to entry all its time monitoring instruments. For instance, the GPS location monitoring device is barely out there on the highest-cost plan. Different apps on this checklist embody extra options of their lowest-cost plans and may very well be extra budget-friendly for small companies like yours.
Pricing
As talked about above, Connecteam has a free plan for as much as ten customers with fundamental time monitoring instruments and a 14-day free trial for limitless options. The paid plans are as follows:
- Primary for $29 which has timesheets, notifications, and GPS clock-in verification.
- Superior for $49 to get entry to automated clock outs and geofencing.
- Knowledgeable for $99 so as to add the GPS location tracker and reporting instruments.
- Enterprise with a customized worth for all these options and limitless time clocks and studies.
4. Once I Work
Supply: https://wheniwork.com/
Caption: Once I Work combines its time monitoring instruments with a helpful crew messenger
Prime options
Once I Work shares Homebase’s built-in messenger device. Which means you may oversee hours and chat with staff about late arrivals or no arrivals in the identical place. If you happen to’re busy arranging cowl or confused over hours, this will simplify issues and cut back some stress.
Professionals and cons
One professional of Once I Work is their beneficiant admin restrict. If you must delegate time monitoring duties to different managers, you may add as much as three to every account.
However one con is the shortage of telephone assist. Most small companies need assistance with set-up and technical points and these could also be tougher if you must depend on chat and e mail. That’s very true for small groups that may’t dedicate a lot time to fixing IT issues.
Pricing
Once I Work has two paid plans at $4 and $8 per person per thirty days. However the one distinction for the time clock function is that the upper price plan has customized attendance studies.
5. Deputy
Supply: https://www.deputy.com/options/employee-time-clock
Caption: Deputy’s activity administration instruments allow you to examine productiveness in addition to attendance
Prime options
In some industries, chances are you’ll lose cash on account of low productiveness in addition to time theft. For example, your cleansing or development crew might take longer than obligatory to complete a job. Deputy’s activity administration function permits you to monitor attendance and output with its mixed activity administration and time clock instruments. All you must do is assign a guidelines to every worker and also you obtain a notification as soon as they’ve completed.
Professionals and cons
Though Deputy largely focuses on scheduling and time monitoring, it boasts a variety of integrations. So, customers usually tend to discover the payroll integration that fits their wants from the choice.
One drawback is that Deputy isn’t user-friendly. Clients say there’s a steep studying curve and complicated options which isn’t superb for busy managers with no spare time to study new tech.
Pricing
Deputy expenses $3.50 per person per thirty days for the plan with its time monitoring options however you may take a look at them without cost in its 31-day trial. It’s a must to pay further for scheduling instruments.
6. Fourth (previously HotSchedules)
Supply: https://www.g2.com/merchandise/hotschedules/evaluations
Caption: Fourth permits you to preserve detailed monitor of workers to stop labor finances and compliance points
Prime options
Maintaining monitor of hours and charges for tipped workers might be difficult. However for those who don’t keep on prime of it, chances are you’ll find yourself unintentionally paying workers beneath minimal wage and incurring fines. Fourth’s compliance instruments enable you to monitor ideas and keep compliant.
Professionals and cons
Fourth is among the few platforms on our checklist with built-in payroll. Which means you may transfer seamlessly between time monitoring and paying your workers as an alternative of fixing apps.
The draw back is Fourth solely integrates with its personal payroll device. If you happen to’re blissful together with your present accounting software program, this implies unnecessarily overhauling your system.
Pricing
Fourth’s costs will not be available.
7. Quickbooks Time (previously TSheets)
Supply: https://quickbooks.intuit.com/time-tracking/kiosk/
Caption: Quickbooks Time’s monitoring and administration instruments make it simple to trace offsite progress
Prime options
Just like Connecteam, Quickbooks has a cell workforce monitoring system. Customers can obtain updates about their groups’ places all through the day alongside photographs and activity updates. That makes it superb for managers who need a clear image of their distant staff’ progress.
Professionals and cons
The mixture of Quickbooks’ monitoring and activity administration instruments makes it an excellent decide for touring development and restore crews. Managers get a transparent image of how every job is progressing and what number of hours their groups are working even when they transfer between a number of websites in a day.
However the pricing might deter some customers. Quickbooks cost per location and worker which makes it much less cost-effective than different time monitoring apps.
Pricing
Quickbooks Time has two paid plans:
- Time premium at $20 per thirty days and $8 per worker for fundamental scheduling, time monitoring, and the ‘who’s working’ device.
- Time elite at $40 per thirty days and $10 per worker for geofencing and venture administration instruments.
There’s additionally the choice for a 30-day trial to check all of the options.
8. Time Physician
Supply:https://www.timedoctor.com/employee-time-tracking
Caption: Time Physician permits you to display screen seize your staff’ work in addition to monitor their hours
Prime options
When staff use a pc for work, it’s simple to develop a foul behavior of checking social media or different time-wasting web sites. Time Physician helps your crew keep productive and reduces time theft by monitoring web site utilization and taking sporadic screenshots. However the app doesn’t monitor something throughout breaks or outdoors of firm time to guard your crew’s privateness.
Professionals and cons
The upside of Time Physician is the vary of integrations. There are over 70 apps for all the things from activity administration to accounting and communication.
However the draw back is Time Physician focuses on office-based work so it might not be appropriate for companies with staff on their ft. For instance, for those who run a store, restaurant, or salon, chances are you’ll discover you’re paying for lots of pointless instruments or utilizing a system that’s too complicated to your wants.
Pricing
There are three month-to-month paid plans:
- Primary at $7 per person for easy time monitoring and activity administration instruments.
- Normal at $10 per person so as to add payroll and integrations.
- Premium at $20 per person for shopper log-ins and video display screen captures.
Time Physician additionally affords a free trial for 14 days.
9. Clockify
Supply: https://clockify.me/feature-list#features-time-tracker
Caption: Clockify’s time monitoring helps you calculate how a lot to pay workers and the way a lot to invoice shoppers
Prime options
While you present a service, you don’t need to invoice the shopper for admin duties and workers conferences. Clockify permits you to differentiate between billable and nonbillable hours simply so you realize precisely how a lot to cost shoppers. That makes Clockify an amazing possibility for graphic design and advertising groups.
Professionals and cons
Like Homebase, Clockify has a flexible free plan which incorporates time monitoring, timesheets, and a cell app for workers.
However like Time Physician, Clockify targets office-based work and isn’t the best choice for eating places, retailers, and related companies. That’s as a result of if you must develop as your small business wants change, you’ll in all probability find yourself paying for pointless add-ons.
Pricing
Except for its free account, Clockify has 4 month-to-month paid plans:
- Primary at $4.99 per person to entry instruments like break administration and pins for kiosks.
- Normal at $6.99 per person for go away administration and reminders.
- Professional at $9.99 per person so as to add screenshots, analytics, and geofencing.
- Enterprise at $14.99 per person which is for bigger companies and features a customized subdomain.
10. ClockShark
Supply: https://www.clockshark.com/tour/employee-time-tracking-app
Caption: ClockShark permits you to write questions for workers to reply once they clock out from their shifts
Prime options
One fascinating function of ClockShark is its customized clock-out questions. Admins can write questions for workers to reply on the finish of every shift and obtain a notification when there’s an surprising reply. For example, you possibly can ask what number of workers are on shift to examine for no-shows or examine important inventory ranges to be sure you’re not operating low.
Professionals and cons
ClockShark customers report the software program is intuitive and simple to navigate. That’s important for busy managers who don’t have time to study and handle new software program.
However in comparison with different software program, ClockShark has a excessive beginning worth. It additionally expenses per worker on prime of the bottom price which implies the extra staff you rent, the higher your prices.
Pricing
Clock Shark has two paid month-to-month plans:
- Normal at $16 plus $7 per worker for time monitoring and GPS instruments.
- Professional at $30 plus $9 per worker so as to add departmental administration and clock-out questions.
You can even take a look at their options with a 14-day free trial.
The right way to purchase time clock software program
Now you may have extra details about the very best time clocks in the marketplace, you must know find out how to choose the precise one and find out how to implement it. Right here’s our step-by-step information:
- Determine your small business wants: Think about your business and the standard challenges you face. Do you may have store staff who neglect to clock in? Or distant crews who don’t precisely report their mileage? It will enable you to determine which options are important, that are fascinating, and that are pointless.
- Analysis and take a look at: Watch movies, reap the benefits of free trials, and even take a look at run time clocks for every week. You then’ll have a greater thought of how every software program will match into your small business.
- Get suggestions and consider: Ask your workers for his or her opinions. For example, they might dislike the sound of a biometric time clock that information their physique measurements. Their view will enable you to make a extra knowledgeable choice about which app to get.
- Prepare your crew: Conduct workshops and provides staff entry to tutorials. You then’ll have fewer teething pains within the preliminary weeks as everybody will get used to the app. For instance, staff might be extra prone to bear in mind to depart earlier than the time clock mechanically clocks them out.
- Repeatedly mirror and replace: As your small business is prone to change, your time clock ought to too. Preserve gathering suggestions, checking what new options the app has to supply, and re-evaluating your wants. If you happen to outgrow the present model of your app, contemplate an improve.
Frequent pitfalls to keep away from when shopping for time clock software program
Whilst you’re selecting your new time clock, rather a lot can go incorrect. Listed below are some widespread issues for you to concentrate on:
- No integrations together with your present system: Little doubt your small business already makes use of software program like payroll or POS. Until you need to revamp your system, ensure your new time clock works seamlessly with these apps.
- Inadequate buyer assist: As a small enterprise supervisor, chances are you’ll not have the tech know-how or the time to study new software program. That’s when your time clock’s buyer assist crew ought to step in and enable you to with set-up and any technical points.
- Unaffordable prices: Worth plans ought to go well with your small business. If you happen to’ve received a really small crew, contemplate a payment per worker. And for those who’re rising, pricing per location can forestall your prices from spiraling as you rent extra individuals.
- Lack of scalability: Time clocks have to develop alongside your small business so they need to have upgrades to allow you to add options as you want them.
Why Homebase is the very best time clock for small companies
Time clocks can defend your revenue margins by recording hours extra precisely. That’s why it’s necessary to seek out software program that permits you to pay for precisely what you want so that you don’t find yourself overspending.
If you happen to’re in sure industries, that could be Quickbooks Time or Clockify. Touring staff like repairmen and supply crews might profit from Quickbooks’ GPS location monitoring system. Whereas Clockify helps managers at workplace places preserve examine of their staff’ productiveness ranges.
However if you’re searching for strong, all-around software program that covers all of your wants, the greatest time clock for small companies is Homebase. The free account with flexibly priced upgrades makes it an reasonably priced possibility for very small and rising groups.
There’s additionally a spread of versatile time monitoring instruments to help you with duties from creating digital fences for off-site work to reminding staff to clock in. With their assist, you may monitor time simply and precisely with out including duties to your workload or paying out of pocket.
References
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