Encourage on-time funds out of your shoppers by organising automated late charges. With a easy setting choice inside Cover, you may routinely apply late charges to invoices which can be late. When activated, textual content can be added to all excellent invoices to assist inform shoppers about potential charges upfront, which reads “Invoices are topic to a late charge of (N)% when (N) days previous their due date.”

You’ll have to point out a late charge quantity to use (between 1-4% of a buyer’s bill stability minus any partial funds or credit) and point out what number of days after the bill due date that the late charge can be utilized. For instance, you may select to set an automatic late charge to be utilized 30 days after the bill due date.

By default, automated late charges will have an effect on ALL shoppers with excellent invoices in addition to any future invoices that you simply create. Nevertheless, we’ve given you the flexibleness to arrange totally different consumer guidelines to exclude or embody totally different shoppers or consumer teams (based mostly on tags) that you simply designate. As soon as saved, all modifications will begin the subsequent calendar day and have an effect on all invoices that meet the circumstances you set.

As soon as the desired date is reached, the automated late charge can be added to the consumer’s bill and a brand new bill can be despatched to the consumer by way of their consumer portal together with an electronic mail notification to the first particular person on the consumer document. 

Don’t fear–after an automatic late charge is utilized, Cover customers with Billing permissions (to view and edit invoices) may have the flexibility to take away the late charge if desired. Additionally when late charges are utilized and/or eliminated, these actions can be recorded within the exercise log.

As beforehand talked about, organising automated late charges can encourage your shoppers to pay their invoices on time. This may contribute to quicker consumer responses and bolster extra predictable money flows in your agency. Moreover, this will save your agency time by making use of these circumstances globally and stopping you from having to manually apply late charges on a person foundation. 

We’ve strived to make this course of easy to arrange and clear to speak to your shoppers. Though documentation is routinely supplied about these charges on excellent and future invoices–in addition to sending electronic mail notifications when late charges to shoppers are incurred–we encourage your agency to speak these modifications to your shoppers to set clear expectations.

Out there in Cover for customers with a license to the Time & Billing module who’ve additionally signed up for Cover Funds.

Learn to allow automated late charges with these step-by-step directions and additional clarification of this new characteristic launch.