Have you ever ever needed to ship an electronic mail at a particular time however knew you wouldn’t be capable to press ‘ship’ on the actual second?

Properly, there’s an answer to this drawback!

Whether or not you wish to schedule emails within the night that you simply’d prefer to exit the following morning, arrange automated (out-of-office) replies whilst you’re out on trip, or ship mass emails for chilly outreach, Outlook has you lined.

Let’s have a look at the step-by-step course of on the way to schedule an electronic mail in Outlook.

The best way to Schedule an E mail in Outlook – Desk of Contents

The best way to schedule an electronic mail in Outlook (Generic Methodology)

Scheduling emails in Outlook is a good way to ship messages at a particular date and time sooner or later.

This may be tremendous useful for a wide range of functions reminiscent of sending reminders, assembly follow-ups, or anything you wish to ship however don’t must exit immediately.

Better part? – studying the way to schedule emails in Outlook is fast and simple. Simply observe the under steps and also you’ll turn into a professional very quickly!

Step 1 – Write a brand new electronic mail in Outlook

Log into your Outlook account, click on on the ‘New E mail’ button, and write your electronic mail such as you often do, filling within the topic line, electronic mail physique, and recipient(s).

Step 2 – Entry the ‘Delay Supply’ characteristic

When you’ve written your electronic mail, you should entry the ‘Delay Supply’ characteristic to schedule your electronic mail to be despatched at a later time.

Click on on the ‘Choices’ button from the header menu and choose ‘Delay Supply’ to schedule your electronic mail.

Step 3 – Set supply date and time

Upon clicking ‘Delay Supply’, you will note a popup window in your display.

Discover the ‘Supply Choices’ part and mark the ‘Don’t ship earlier than’ checkbox.

As soon as marked, choose the date and time for if you need your electronic mail to be delivered to the recipient(s).

Step 4 – Click on ‘Shut’ and ‘Ship’

After selecting the right date and time to ship your electronic mail, shut the pop-up window and hit on the ‘Ship’ button to schedule your electronic mail in Outlook.

When you hit the ‘Ship’ button, your electronic mail can be saved within the Outbox folder and will probably be mechanically despatched primarily based on the set date and time.

The best way to preserve monitor of scheduled emails in Outlook

If you happen to’re planning to schedule a number of emails to be despatched later, it’s essential to study to maintain monitor of each scheduled mail in Outlook.

It’s because Outlook doesn’t present any indication of whether or not you’ve delayed the supply of an electronic mail or it has didn’t ship to the recipient.

Happily, there’s a approach to differentiate the emails in Outlook with delayed supply. 

Listed below are the steps you should take to trace your scheduled emails in Outlook.

Step 1 – Entry the ‘Outbox’ folder in Outlook

To start with, launch your Outlook software and open the ‘Outbox’ folder.

Step 2 – Open the ‘Area Chooser’ settings

After that, right-click on the bar exhibiting the totally different column names and choose ‘Area Chooser’ from the menu.

Step 3 – Add the ‘Defer Till’ column

Now, add or drag the ‘Defer Till’ column proper subsequent to the ‘Topic Line’ column within the ‘Area Chooser’ window.

Upon including this column, you’ll be capable to see the date and time of your scheduled emails in Outlook. 

Disadvantages of Scheduling E mail in Outlook

Scheduling emails in Outlook could be tremendous handy. Nevertheless, counting on Outlook for electronic mail advertising or chilly outreach does have loads of downsides. 

Listed below are just a few key disadvantages of scheduling emails in Outlook try to be conscious of.

Lack of personalization

One of many main disadvantages of Outlook is that it doesn’t assist you to customise your emails at a person recipient stage. 

When you can actually personalize the primary identify, final identify, greeting line, and many others., of your electronic mail message, there’s no approach to dynamically embrace customized particulars which might be distinctive to every recipient. 

This semi-personal “mail merge” strategy isn’t ample to catch individuals’s consideration and evoke a response from them. 

Excessive danger of triggering spam filters

If you happen to schedule an electronic mail with dozens or lots of of recipients in Outlook to exit without delay, you’re very prone to run into spam filter points.

It’s because electronic mail service suppliers (ESPs) determine this kind of electronic mail blast conduct as suspicious and should redirect your emails on to the spam folders.

If you wish to keep away from this, it’s important to preserve a correct time interval between every outgoing scheduled electronic mail in Outlook.

Tough to handle large-scale campaigns

Scheduling just a few fundamental emails to your group members and associates is ok in Outlook. 

However if you wish to run a segmented electronic mail marketing campaign with lots of of customized emails frequently, Outlook could make it extremely messy and irritating to arrange all the pieces neatly.

Merely put, Outlook isn’t designed for strong, large-scale electronic mail outreach or advertising wants. So if you should launch an electronic mail advertising or outreach marketing campaign, you’re higher off utilizing specialised chilly electronic mail software program. 

Inconceivable to trace efficiency

Outlook doesn’t present any approach to monitor key electronic mail advertising metrics like open charges, click-through charges, and reply charges.

You could have zero visibility into who truly opened your emails vs who ignored them. With out electronic mail open and click-through monitoring, you’ll be able to’t see what topic strains, content material, and provides resonate along with your recipients.

This makes it extraordinarily troublesome to optimize and enhance electronic mail campaigns over time. Devoted electronic mail instruments offer you highly effective analytics to gauge engagement.

No auto follow-up characteristic

Final however not least, Outlook doesn’t have built-in auto follow-up capabilities. So, when you’ve scheduled an electronic mail and are eagerly ready for a response, you’ll must roll up your sleeves and do the follow-up your self.

This won’t be an enormous deal for a single electronic mail however think about manually following up for dozens and even lots of of emails.

If you happen to’re doing chilly electronic mail outreach, sending follow-up emails is an especially highly effective method to nudge the non-responders, preserve your model on the forefront of their minds, and drive responses over time.

Fortunately, there at the moment are specialised electronic mail outreach instruments that assist you to create auto follow-up sequences the place the preliminary emails are mechanically followed-up with new messages after a sure time frame if the recipient doesn’t reply.

The best way to Schedule E mail in Outlook in 7 Easy Steps (Superior Methodology)

Outlook is many individuals’s go-to device for sending skilled emails. Nevertheless, Outlook isn’t designed for operating highly effective electronic mail campaigns.

Fortunately, you’ll be able to simply scale your electronic mail outreach campaigns utilizing Saleshandy. 

For the uninitiated, Saleshandy is a top-rated chilly electronic mail software program that permits you to join limitless electronic mail accounts (each Gmail & Outlook) and automate your entire outreach course of.

Let’s have a look at a few of the key options to study why Saleshandy is an ideal electronic mail automation device to launch electronic mail outreach campaigns at scale.

• Hyper-Personalization – Getting seen in crowded inboxes requires next-level electronic mail personalization, and that’s precisely the place Saleshandy is available in. It permits you to make every electronic mail uniquely related by dynamically inserting the recipient’s identify, firm, pursuits, ache factors, and different particulars by way of merge tags and Spintax. This tailor-made strategy will get much better outcomes than Outlook’s generic electronic mail blast technique.

• Automated Comply with-Up Sequences – Saleshandy helps you to arrange timed electronic mail follow-up sequences the place the preliminary emails are mechanically {followed} up if the prospect doesn’t open or reply to your electronic mail. This stage of lead nurturing and persistence ends in extra conversions.

• Sender Rotation – Saleshandy’s Sender Rotation characteristic mechanically rotates your electronic mail accounts to keep away from triggering spam filters from overuse and enhance your electronic mail deliverability. This optimization permits you to scale your outreach effectively and successfully.

• Sequence Rating – Sequence Rating permits you to see at a look how every of your electronic mail sequences is performing by way of Saleshandy’s distinctive scoring system. It helps to determine your only electronic mail campaigns as a way to double down on what works and ditch what isn’t.

• E mail Monitoring – E mail Monitoring offers you real-time notifications every time a prospect opens your emails and clicks on the hyperlink supplied throughout the electronic mail. This helps to seek out out which prospects are participating along with your messages and who’re ignoring them.

• Unified Inbox – Unified Inbox is Saleshandy’s one other distinctive characteristic that saves you from leaping between a number of inboxes. It brings all conversations with prospects from totally different campaigns right into a single place so that you by no means lose monitor of an necessary lead.

• E mail Scheduling – Saleshandy allows you to schedule your emails to be delivered when your recipients are extremely prone to be lively. By timing your emails on the good time, you’ll be able to see a significant raise in electronic mail open in addition to reply charges of your marketing campaign.

• A-Z Variants – Saleshandy’s A-Z variants characteristic permits you to arrange 26 totally different electronic mail copy variations to check and decide what content material resonates finest along with your prospects. This will help to optimize your messaging, provides, design, and extra.

Let’s see the step-by-step course of to schedule an electronic mail in Outlook utilizing Saleshandy.

Step 1 – Enroll on Saleshandy

First issues first, you should enroll on Saleshandy to create your account.

When you enroll, you’ll obtain a affirmation electronic mail from Saleshandy. Be sure to click on on the hyperlink supplied within the electronic mail to confirm your account.

Step 2 – Join your Outlook account

After verifying your account on Saleshandy, the very first thing you should do is join your Outlook account. 

For this, log in to your account, navigate to the ‘Settings’ part from the Saleshandy Dashboard, open ‘E mail Accounts’ from the left-side menu, and click on on the ‘Add E mail Account’ button as proven under.

NOTE – You’ll be able to join as much as 50 totally different electronic mail accounts in Saleshandy.

Step 3 – Add your recipient(s)

When you’ve linked your Outlook electronic mail account, the following step is so as to add your recipients in Saleshandy.

Go to the ‘Prospects’ part from the Saleshandy Dashboard and click on on both ‘Add Prospect’ so as to add your recipients one after the other, or the ‘Import by way of CSV’ button to add your recipients in bulk.

Comply with the directions which might be proven for every choice so as to add your recipients to your electronic mail.

Step 4 – Write your preliminary electronic mail you wish to schedule

After including your recipient(s), it’s time to write down the preliminary electronic mail that you simply wish to schedule.

To put in writing your first electronic mail, go to the ‘Sequences’ part and click on on the ‘Create Sequence’ button.

Now, click on on the ‘Add Step’ button and also you’ll see a pop-up window. Right here, you’ll be able to write your electronic mail utilizing Saleshandy’s utilizing merge tags and Spintax for personalization.

When you’ve written your electronic mail, click on on the ‘Save’ button.

Step 5 – Add auto follow-up emails

Along with your preliminary message, if you wish to schedule auto follow-up emails, you are able to do that as nicely in Saleshandy.

Head again to the ‘Sequences’ part and faucet on the ‘Add Step’ button displayed beneath the primary electronic mail you simply created.

NOTE – You’ll be able to add a number of follow-up electronic mail steps in every electronic mail sequence (learn: marketing campaign) to extend your open and response charge. 

Step 6 – Outline your electronic mail schedule

Subsequent, you should outline a schedule in your emails to be despatched out to your recipients.

Open the ‘Settings’ part, open the ‘Schedules’ tab, and click on on the ‘Add Schedule’ button.

Right here, you should write a reputation in your Schedule, choose Time Zone, and select the day and time if you wish to ship your emails. 

Step 7 – Launch your electronic mail marketing campaign

As soon as all the pieces is about up, now you can lastly schedule ship your electronic mail marketing campaign. 

Merely return to the ‘Sequences’ tab and easily toggle the ‘Activate Sequence’ swap.

Upon doing this, Saleshandy will mechanically begin sending your electronic mail as per the outlined schedule and with a correct time interval between every outgoing electronic mail.

Key takeaway

Outlook’s Schedule Ship characteristic is helpful for planning easy one-off emails everytime you like.

Nevertheless it has its downsides. As mentioned earlier, Outlook solely gives fundamental electronic mail scheduling, which isn’t perfect for large-scale electronic mail advertising or outreach campaigns.

With Saleshandy, you’ll be able to schedule customized chilly emails that get learn, speed up response charge, and enhance lead technology outcomes!

FAQs

1) The best way to schedule an electronic mail to ship later in Outlook?

To schedule an electronic mail in Outlook to ship later, merely compose your electronic mail such as you usually would, use the Delay Supply choices to select a future date/time, then ship the e-mail to have it scheduled.

2) Does Outlook delay supply work if the pc is off?

Sure, the delayed electronic mail supply characteristic in Outlook will nonetheless work even when your laptop is turned off on the scheduled ship time.

3) Are you able to edit a scheduled electronic mail in Outlook?

It’s attainable to edit an electronic mail in Outlook that you’ve scheduled to be despatched later. You simply should open the scheduled electronic mail, make your required edits, and click on on the ‘Ship’ button once more to be despatched later as per your choice.