You’ve heard of attendance administration techniques, however with all the pieces in your plate, it will probably really feel like another factor in your to-do listing. And you have already got a paper system, so what’s the issue? Our opinion? So much. 

Our aim is to make attendance administration techniques simpler on your small enterprise so it can save you cash and give attention to different issues––issues that aren’t spending hours tallying paper timesheets. We promise there’s a greater method.

At its core, attendance administration could be easy.

The half that isn’t at all times easy? Determining which system for attendance administration is greatest on your small enterprise. Or why you want one within the first place.

On this article, we discuss all issues attendance administration techniques. What it’s, why you want it, what the advantages are, and why Homebase could also be the only option on your attendance administration system wants.

Let’s do that.

What’s attendance administration?

Attendance administration is the method of monitoring your staff’ working hours, their clock ins and outs, their breaks, and their day off. There are lots of completely different strategies of attendance administration, like time clocks, punch playing cards, and spreadsheets. 

Most employers want attendance administration processes to stop issues like time theft and inaccurate payroll, but additionally, simply to ensure everyone seems to be the place they’re presupposed to be after they’re presupposed to be. It’s that straightforward—however that doesn’t imply you don’t want a system.

What’s an attendance administration system?

An attendance administration system is a cloud-based system that helps your small enterprise automate your entire attendance administration steps, like preserving monitor of your staff’ working hours. 

From monitoring hours and breaks, to submitting timesheets for payroll, to organizing time-off requests and missed shifts, the appropriate attendance administration system may have all of it. And, make it straightforward.

The right way to understand it’s time on your small enterprise to get an attendance administration system

In case you run a smaller workforce, it may be straightforward to place off implementing an attendance system for workers. However is your present system working? 

Listed here are some indicators that it’s time to modify to a cloud-based attendance administration system:

1. You’re nonetheless monitoring attendance manually

Okay. We don’t need to be too exhausting on paper. It does have a time and a spot, like birthday playing cards, notes to your grandma, and children’ artwork tasks. However when each hour labored counts in the direction of your backside line, you’ll be amazed at how a lot sooner a cloud-based attendance administration system might be. 

In case your staff are utilizing paper timesheets to jot down down their clock ins and outs as a substitute of a time clock app, these hours of making an attempt to determine if that scribble is a 3 or an 8 can actually add up.

2. You commonly have payroll errors

Do you’ve  staff coming to you on a weekly foundation questioning why their pay is underneath? Discovering your self scratching your head when the variety of hours labored doesn’t add as much as the hours on the schedule? Then it’s time to institute an attendance system on your staff. 

When your system has a time clock that routinely takes punches and turns them into timesheets, after which into payroll, you make that margin of error a lot smaller.

3. Time theft and buddy punching are all too widespread at your small enterprise

It occurs. We don’t need it to occur, nevertheless it occurs. The American Society of Employers discovered that time theft and buddy punching misplaced roughly 20% of each greenback earned by U.S. firms. A correct attendance administration system may have limitations arrange––issues like GPS capabilities and geofencing––making time theft and buddy punching a factor of the previous.

4. You’re not assured in your storage system for vital paperwork

Are you rocking a type of previous, beat up submitting cupboards that hasn’t been organized in years? It could be time to get an attendance administration app that may simply file your vital docs in a single place. In any case, you don’t need to mess with the Truthful Labor Requirements Act enforcers after they come a knockin’ asking on your information.

5. You retain experiencing scheduling mix-ups

It’s no enjoyable to get the dreaded cellphone name out of your supervisor. But once more, somebody’s saying a workforce member didn’t present up for his or her shift, and that that very same somebody swears up and down they swapped their shift with one other worker. 

No matter occurred, that shift is now brief. system will make scheduling and shift swaps simpler on you and scale back being understaffed.

6. You don’t have an attendance coverage

An attendance coverage goes to be your primary instrument to get everybody on the identical web page relating to attendance administration. In case you don’t have an attendance coverage but, it’s time. This coverage will get your workforce all on the identical web page about attendance expectations.

6 advantages of an attendance administration system

Now that we’ve dug into why you completely can’t dwell with out an attendance administration system, let’s have a look at all the methods it will probably profit your small enterprise.

1. Makes time monitoring straightforward

If you’d like your payroll to be correct, you’ve bought to make time monitoring straightforward on your staff. Dare we are saying, even enjoyable on your staff. The good thing about an attendance administration system that features a cellular time clock is that your staff can clock out and in proper on their cellular units with the contact of a button. Actually, the best. 

2. Reduces buddy punching and time theft

If time theft and buddy punching are a constant drawback for you, an attendance administration software program that features GPS monitoring and geofencing is the reply. 

With a system that features GPS capabilities, you possibly can confirm clock-in areas, take snapshots, and assign PINs to your staff. Buddy punching might be a factor of the previous. 

With geofencing, you possibly can set a fringe round your corporation so your staff will solely have the ability to clock in or out after they’re in that perimeter. You’ll be able to even arrange notifications to remind staff that they should clock in or out as soon as they hit that perimeter. No extra forgetting punches.

3. Tracks absenteeism

Errors occur. Emergencies come up. Workers can get their days confused. Although all of that is comparatively regular, you continue to should keep watch over who isn’t exhibiting up for his or her shifts. An awesome attendance administration system will have the ability to notify you if somebody doesn’t clock in for his or her shift. This implies you could be able to take over or sub one other worker in. 

The system may even mean you can hold information in a cloud-based system so you possibly can see if absenteeism is an issue for sure staff. 

4. Automates techniques that result in much less payroll errors

One of many largest advantages of attendance administration software program is that it will probably join and automate a lot of your payroll processes. The extra automated, the much less probability for errors. 

Your staff can time monitor with a time clock app that sends all the data to a central hub. You’ll be able to then flip these punches into time sheets and people time sheets into paychecks. Each step simply results in the subsequent. 

Much less errors imply much less knocks in your door as soon as these paychecks have been handed out.

5. Clarifies attendance administration insurance policies in a single place

The place there’s a system, there must be a coverage. An awesome coverage is one which will get everybody on the identical web page. Belief us: that attendance coverage goes to avoid wasting lots of confusion within the office.

Frequent stressors with out an attendance administration coverage

• Monitor time: How do staff clock out and in? 
• Breaks: What constitutes a break? What number of breaks can you are taking throughout a shift? Do you should clock out for breaks?
• Shift swaps: How do you swap a shift? Who do you notify if you swap shifts?
• Calling in sick: Who do you name if you’re sick? Are you answerable for getting your shift coated?
• Disciplinary penalties: What are the results of a no-call, no-show? What’s the escalation protocol for frequent late clock ins? 
• Paid day off (PTO) and trip: In case your staff obtain PTO or trip time, how do they submit these requests for day off? How are the accruals and use of PTO tracked?

Step 1: create an intensive attendance coverage. Step 2: have the doc signed by every worker stating they learn the coverage. And sure, that features any time it modifications. 

An attendance administration system can retailer this vital doc within the cloud and might permit you and your workforce to have entry to it if ever there’s a debate across the coverage.

Simply bear in mind when establishing an attendance coverage, you’ll want to try state PTO guidelines and laws.

6. Saves your corporation cash

There are such a lot of methods an attendance administration system saves your corporation cash. We’ve talked a few bunch already. 

Lowering buddy punching and time theft means not paying for these 10-Quarter-hour that sneak underneath the radar commonly and solely paying for hours labored. 

However what concerning the hours and hours spent making an attempt to piece collectively the puzzle that’s paper time monitoring? Including up these {dollars} saved from lowered admin hours may have you dancing for pleasure. 

And final, however definitely not least, there are attendance administration techniques on the market which can be freed from cost relying on the dimensions of your employees. However even the paid plans are inexpensive––regardless of the dimensions of your small enterprise. Paying for a cloud-based attendance administration system goes to be cheaper than a whole HR or payroll particular person on the workforce.

Select Homebase on your attendance administration system

Okay, you understand why you want an attendance system on your staff, and what the advantages are. Now, it’s time to decide on the most effective one. We need to present you why Homebase must be your alternative for an attendance administration system.

• We provide a free plan. Homebase has a free plan for our cellular time clock if your corporation has 20 staff or much less.
• Automated techniques. Our suite of instruments are all interconnected. Time clock punches flip into timesheets, which flip into paychecks.
• It’s time monitoring made straightforward. We make it straightforward for you and your staff to precisely monitor time. Your staff can use their telephones, computer systems, and even POS techniques to simply clock out and in. Wish to degree up? You too can use our GPS capabilities to ensure there’s no buddy punching happening.
• Notifications hold everybody within the loop. Arrange notifications to let your staff know after they have shifts developing, or to let you understand when an worker is late to clock in.
• Recordkeeping. You’ll be able to retailer vital paperwork—like an attendance administration coverage—within the cloud so that you and your staff can entry them when wanted. As a bonus, your staff also can signal these docs, acknowledging receiving them, proper within the app.

Use Homebase on your attendance administration system

Homebase has a collection of instruments—from a time clock to payroll—that may provide help to handle your attendance on your small enterprise. Attempt it at no cost right this moment.

Attendance administration system FAQs

What’s attendance administration?

Attendance administration is the easy act of preserving monitor of your staff’ hours on the job, breaks taken, paid day off, and shift swaps. Mainly, something to do with monitoring your staff’ hours labored.

What’s an attendance administration system?

An attendance administration system retains a document of your staff’ hours labored and another attendance primarily based information with a software-based system. The benefit of an attendance administration system is you could automate most of the steps it takes to document punches out and in after which flip that information into payroll.

Why do I want an attendance administration system?

You want an attendance administration system that can assist you keep away from expensive timekeeping pitfalls each enterprise can fall into. Issues like payroll errors resulting from paper timesheets, buddy punching and time theft from staff, and never establishing a transparent attendance coverage.