Do you know there are two variations of invoicing in Xero? There’s the unique ‘traditional’ invoicing expertise and ‘new’ invoicing. New invoicing is the up to date model with a refreshed design, new performance and lots of the options you recognize and love from traditional.

New invoicing has come a good distance since its preliminary launch and we’re happy to have launched a number of enhancements you gained’t see in traditional invoicing. Listed here are 5 options you should utilize to unlock much more time-saving worth from Xero.

1. Your work auto-saves as a draft

We’ve all been there: you’re drafting an bill and all of a sudden the cellphone rings — you later realise you had been mid-way by way of an bill that you simply’ve now misplaced.

With new invoicing, there’s no want to fret about shedding your work whereas multitasking. So long as you’ve added a contact to an bill, your work will routinely save each few seconds.

2. You may take advantage of e-invoicing 

E-invoicing (obtainable in Australia, New Zealand and Singapore) is a method of digitally exchanging invoices with different companies immediately by way of software program programs, making the entire course of quicker, safer and extra environment friendly.

As an alternative of sending the bill by way of electronic mail or PDF attachment — which have the potential to be tampered with — e-invoices are despatched securely into your clients’ or suppliers’ accounting software program.

Within the present cybersecurity local weather, e-invoicing’s safety features make it a no brainer. As extra companies and authorities businesses undertake e-invoicing, we anticipate it to turn out to be a worldwide greatest apply normal and a pure a part of the cloud accounting course of.

You may solely discover this performance in new invoicing. So earlier than you join e-invoicing, be sure you’re utilizing new invoicing in Xero.

3. You may full a number of actions on the identical time 

In new invoicing, now you can full a number of actions whereas approving an bill. The ‘Approve’ button from traditional invoicing turns into ‘Approve & electronic mail’, and the dropdown menu now gives a number of choices to select from. You may ‘Approve and add one other’, ‘Approve and get hyperlink’ and ‘Approve and print PDF’ multi functional click on.

These choices assist take away clicks and velocity up your workflow, so you possibly can spend much less time on guide duties and extra time doing what you’re keen on!

4. You may apply credit score limits to common clients

Credit score limits encourage clients to pay their excellent invoices quicker, bettering your money circulate and lowering the chance of dangerous debt. 

If you happen to’ve already set credit score limits on your clients, return and assessment them to ensure they’re acceptable on this present financial local weather. It’s additionally a good suggestion to assessment your fee phrases and tighten them up the place you possibly can (for instance, lowering them from 30 days all the way down to 7 or 14 days), significantly for brand new clients or those that constantly pay late.

5. You may add new contacts and stock objects on the fly 

New invoicing means that you can add a brand new buyer or stock merchandise from inside an bill. The shopper or merchandise is then saved to your contact listing or stock. So in case you’re invoicing a shopper for the primary time, there’s no must set them up as a brand new buyer within the standard method — it may be achieved on the fly to save lots of you valuable time.

Why not give it a attempt?

If you happen to haven’t given new invoicing a attempt or it’s been some time because you checked it out, now is a superb time. After all, we’ll preserve you up to date as extra options are rolled out. Within the meantime, you possibly can tell us what different options you’d prefer to see in new invoicing, in Xero Product Concepts. We’re at all times listening and right here to assist in case you want a hand.